What is the typical job profile of Event Planner?

Meet with clients to understand the purpose of the meeting or event. Plan the scope of the event, including time, location, programme, and cost. Work with the client to choose where to hold the event and whom to contract for services. Inspect places to ensure they meet the client's requirements. Coordinate event services such as rooms, transportation, and food service. Monitor event activities to ensure the client and event attendees are satisfied. Review event bills and approve payment. Whether it is a wedding, educational conference, or business convention, meetings and events bring people together for a common purpose. Meeting, convention, and event planners work to ensure that this purpose is achieved seamlessly. They coordinate every detail of events, from beginning to end. Event planners also search for potential meeting sites, such as hotels and convention centres. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. More recently, planners also consider whether an online meeting can achieve the same objectives as a face-to-face meeting. All the best.

1 Upvote 1 Upvote 0 Downvotes

• • Report Abuse
• Comment

An event planner is the one who coordinates all aspects of professional meetings and events. They are responsible for coordinating events, including planning menus, booking musicians, putting up decorations, ordering flowers, hiring bartenders, and ensuring the event runs smoothly. The job profiles of an event planner include: 1) Manage all aspects of the event planning process, including collaboration with subcontractors, venue identification, menu development, printing and design of materials and budget tracking. 2) Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget; 3) Manage a team of staff, giving full support and ensuring coordination; 4) Organize facilities for car parking, traffic control, security, first aid, hospitality and the media; 5) Make sure that insurance, legal, health and safety obligations are followed; 6) Issuing invoices and collecting payments in a timely manner, and creating clear and readable financial reports 7) Coordinating event entertainment, including music, performers, and guest speakers 8) Keep record of all the documents, expenses, and other information.

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

Meet with clients to understand the purpose of the meeting or event. Plan the scope of the event, including time, location, programme, and cost. Work with the client to choose where to hold the event and whom to contract for services. Inspect places to ensure they meet the client's requirements. Coordinate event services such as rooms, transportation, and food service. Monitor event activities to ensure the client and event attendees are satisfied. Review event bills and approve payment. Whether it is a wedding, educational conference, or business convention, meetings and events bring people together for a common purpose. Meeting, convention, and event planners work to ensure that this purpose is achieved seamlessly. They coordinate every detail of events, from beginning to end. Event planners also search for potential meeting sites, such as hotels and convention centres. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. More recently, planners also consider whether an online meeting can achieve the same objectives as a face-to-face meeting. Thank you.

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

An event planner (also known as a meeting and/or convention planner) is someone who coordinates all aspects of professional meetings and events. They often choose meeting locations, arrange transportation, and coordinate other details. An event planner will typically do the following: Meet with clients to understand the purpose of the meeting or event. Plan the scope of the event, including time, location, program, and cost. Work with the client to choose where to hold the event and whom to contract for services. Inspect places to ensure they meet the client's requirements. Coordinate event services such as rooms, transportation, and food service. Monitor event activities to ensure the client and event attendees are satisfied. Review event bills and approve payment. Whether it is a wedding, educational conference, or business convention, meetings and events bring people together for a common purpose. Meeting, convention, and event planners work to ensure that this purpose is achieved seamlessly. They coordinate every detail of events, from beginning to end. Event planners also search for potential meeting sites, such as hotels and convention centres. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. More recently, planners also consider whether an online meeting can achieve the same objectives as a face-to-face meeting. Once a location is selected, planners arrange meeting space and support services. For example, they negotiate contracts with suppliers to provide meals for attendees and coordinate plans with on-site staff. They organize speakers, entertainment, and activities. They also oversee the finances of meetings and conventions. On the day of the event, planners may register attendees, coordinate transportation, and make sure meeting rooms are set up properly.

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

An event planner will typically do the following: Meet with clients to understand the purpose of the meeting or event. Plan the scope of the event, including time, location, programme, and cost. Work with the client to choose where to hold the event and whom to contract for services. Inspect places to ensure they meet the client's requirements. Coordinate event services such as rooms, transportation, and food service. Monitor event activities to ensure the client and event attendees are satisfied. Review event bills and approve payment. Whether it is a wedding, educational conference, or business convention, meetings and events bring people together for a common purpose. Meeting, convention, and event planners work to ensure that this purpose is achieved seamlessly. They coordinate every detail of events, from beginning to end. Event planners also search for potential meeting sites, such as hotels and convention centres. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. More recently, planners also consider whether an online meeting can achieve the same objectives as a face-to-face meeting. Thank you.

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

The Job Profile or an Even Planner Includes - -Event planning, design and production within time limits. -Working with clients to identify their needs and ensure customer satisfaction. -Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc. -Conduct market research, gather information and negotiate contracts prior to closing any deals. -Provide feedback and periodic reports to stakeholders. -Propose ideas to improve provided services and event quality. -Organize facilities and manage all events details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc. -Ensure compliance with insurance, legal, health and safety obligations. -Specify staff requirements and coordinate their activities. -Cooperate with marketing and PR to promote and publicize event. -Proactively handle any arising issues and troubleshoot any emerging problems on the event day. -Conduct pre- and post-event evaluations and report on outcomes. -Research market, identify event opportunities and generate interest.

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

People working in such a job profile are responsible to plan each and every detail of an event which can be a wedding, conference or even a corporate party for their client. They usually create a detailed plan of the event right from the theme, logistics to the budget. Responsibilities of Event Planner are - -Event planning, design, and production while managing all project delivery elements within time limits. -Liaise with clients to identify their needs and to ensure customer satisfaction. -Conduct market research, gather information and negotiate contracts prior to closing any deals -Provide feedback and periodic reports to stakeholders. -Propose ideas to improve provided services and event quality. -Organize facilities and manage all events details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, and promotional material. Check the below link for event management colleges -<a href="https://www.shiksha.com/articles/top-5-event-management-colleges-in-india-blogId-11139" style='word-wrap:break-word;'>https://www.shiksha.com/articles/top-5-event-management-colleges-in-india-blogId-11139</a>

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

Event coordinator responsibilities include providing outstanding customer service and organising memorable events that meet quality expectations. Responsibilities -Event planning, design and production while managing all project delivery elements within time limits. -Liaise with clients to identify their needs and to ensure customer satisfaction. -Conduct market research, gather information and negotiate contracts prior to closing any deals. -Provide feedback and periodic reports to stakeholders. -Propose ideas to improve provided services and event quality. -Organize facilities and manage all events details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc. -Ensure compliance with insurance, legal, health and safety obligations. -Specify staff requirements and coordinate their activities. -Cooperate with marketing and PR to promote and publicize event. -Proactively handle any arising issues and troubleshoot any emerging problems on the event day. -Conduct pre- and post event evaluations and report on outcomes. -Research market, identify event opportunities and generate interest.

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

An event planner is someone who coordinates all aspects of professional meetings and events. They often choose meeting locations, arrange transportation, and coordinate other details. An event planner will typically do the following: (a) Sales and marketing of event management functions (b) Understanding customer requirement of event (c) Help client in plan the scope of the event, including time, location, program, and cost (d) Interact with various service providers to coordinate all functions and activities of event. (e) Help client in choosing exact location where to hold the event and whom to contract for services (f) Seek necessary regulatory approvals (g) Prepare a project plan and seek client’s approval (h) Coordinate event services such as rooms, transportation, and food service (I) Brief all sub vendors and explain them about project (k) Monitor event activities to ensure the client and event attendees are satisfied (k) Review event bills and approve payment

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment

Event coordinators oversee every aspect of an event. The events can range from parties to meetings, and they can be for businesses or for personal occasions. The most common events that an event coordinator plans are weddings, business conferences, birthdays, charity events, trade shows, meetings, and anniversaries. Most event coordinators are in control of every decision, from the concept of the event to who is going to clean after the event is over. In addition, they are in charge of finding appropriate entertainment, catering, and venues, as well as ensuring that the event stays within a planned budget. In some cases, they will be the ones who are sampling food, putting up decorations, arranging flowers, making out guest lists, and promoting the event. Due to there being so many time constraints involved with this profession, it is important that the coordinator knows how to manage time well and is able to work on short notice. Being able to budget the time they do have is important and will help the event coordinator work effectively. Along with those skills, they must be able to listen and communicate effectively with their clients, to ensure they are getting the event that they want. They should also be calm under pressure, handle stress well, have strong computer skills, be able to effectively negotiate, able to handle multiple projects at once and be well organized. Event Coordinator Tasks: - Plan and manage the logistics of an event, including venue, guests, programs, catering, and marketing. - Track event expenses and review accuracy of invoices. - Select event vendors and staff, direct and supervise their work. - Supervise the set-up, running, and break down of the event, identifying and resolving problems. - Meet with clients to plan the event and establish the budget.

0 Upvotes 0 Upvotes 0 Downvotes

• • Report Abuse
• Comment